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Have a Friend Coordinate Your Wedding in 5 Steps

If you cannot hire a coordinator, you CAN have a friend coordinate your wedding. But you, the couple, must do the groundwork beforehand to set your friend up for success. In this video I’ll share a 5 step process to get your friend ready to successfully coordinate your wedding. 1 | Select the right friend and ask if they are willing to take on the job. Unfortunately, the coordinator friend CANNOT also be a guest at the wedding. So choose someone who would not expect to be invited to your wedding, but cares about you and would enjoy lending a hand. But before you ask them, watch this video till the end so that you know exactly what you are asking them to do! 2 | Stay organized as you plan. Keep an electronic or hard copy file with all the details for every vendor. Then, about a month before the wedding, sort through that and pull just the most current contracts and details. Use tabs to organize by vendor type and be ready to hand that off to the coordinator-friend. 3 | Create a robust and accurate timeline with specific duties for the coordinator. Include everything that the vendors are doing so she can keep track of the flow of the day and help get things back on track if they get behind. Also, include a list of all the vendors with the contact person and phone number for the wedding day. We offer a timeline creation service for clients that are not using our coordination or planning services. We provide a detailed form with all the questions needed to create a thorough timeline and vendor list. From there we’ll create the timeline for you in a Google Sheets format that you can edit yourself as needed. Check out our video on that service here:    • How to Use the Uncommon Camellia Wedd...   For tips on creating your own timeline, check out this video:    • How to Create a Wedding Day Timeline ...   4 | Schedule a final walk-through at the venue, and make sure your coordinator friend can attend. There you’ll give her a copy of your detailed layouts and review any setup plans, but remember she is your coordinator not your decorator. This meeting should happen in the week or two before the wedding. After you review how everything should be set up, also discuss the flow of the event. Then once you have finished reviewing layout and flow, take some time to review the timeline in detail and share exactly what you need your coordinator friend to do. 5 | Prepare your friend for the rehearsal. If you are having your ceremony at a church you may be able to have the church handle this. Some venues assist with it too. But usually it's up to the couple to have an officiant or coordinator run the rehearsal. Send your friend this video on how to order a ceremony processional for some tips:    • How To Order Your Wedding Ceremony Pr...   | Follow us on all our social media | Facebook |   / theuncommoncamellia   Instagram |   / theuncommoncamellia   Pinterest |   / uncommoncamellia   Blog | https://www.uncommoncamellia.com/blog Website | http://www.uncommoncamellia.com/ TikTok | @UncommonCamellia Contact us | [email protected] Song credit: Gabriel LeBreton, Pongel Ongel on YouTube, channel linked here:    / @pongelongel4844   #weddingideas #weddinginspo #weddingplanning #weddingplanningtips #weddingtipsandtricks #weddingcoordinator #engaged #wedding #weddingtips #aboutwedding #diywedding #weddingplanner #diywedding #budgetwedding #weddingetiquette #weddingadvice #weddinghelp #wedding #aboutwedding #budgetwedding #diywedding #luxurywedding