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Tips For Using Google Workspace In Your Private Practice

Raffi Bilek, the creator of WorkspaceEHR.com, joins the show. You shouldn’t have to pay a fortune for EHR features you never use; that’s where Google Workspace can come into play. Raffi is passionate about teaching people how to use Google Workspace for their private practice. He explains how and why he uses Google Workspace as his EHR system. Plus, Raffi gives all sorts of tips and tricks around using Google Workspace, how to set it up for your private practice, and other add-ons that could be useful in conjunction with Google Workspace. Meet Raffi BilekRaffi Bilek | Tips For Using Google Workspace In Your Private Practice | TPOT 263 Raffi Bilek, LCSW-C is the director of the Baltimore Therapy Center and of the Abuse Intervention Program for Montgomery County, MD. He loves working with couples and does not particularly love working with HIPAA, but he’s happy to be able to help his friends with it. He also really likes playing Scrabble. Using Google Workspace as Your EHR System Raffi uses Google Workspace for everything in his private practice; he uses it as his EHR system. Everything is coordinated through Google Workspace. For Raffi, there wasn’t value in investing in an EHR. Billing insurance is a big reason why you may need an EHR. Raffi has a cash practice, so he doesn’t feel the need to have an EHR. Google comes along with a HIPAA-compliant telehealth platform, Google Meet. He gets everything that he needs for six bucks a month. When starting a practice, saving money can be a total game-changer because, in the beginning stages, it avoids the upfront cost of an EHR. Jotform and Google Workspace for Client Intake Raffi uses Jotform because it helps him automate a lot of tasks. The amount of time it saves Raffi in his business is excellent. Gmail is great for client communication, and Google Voice is a HIPAA-compliant phone system. Google Forms are also compliant with HIPPA; Raffi would also use Google Forms as his way to collect information from clients. Then, all that information gets stored in Google Sheets. Plus, all that information gets saved in his Google Drive. Without Jotform, you may be unable to automate all the work involved with getting your clients set up for your practice. Do You Need to Encrypt Your Emails? Gmail and most servers encrypt their emails using TLS, the standard security system. A tiny percentage of backwater email systems don’t use this standard security system. If you were to email somebody without encryption, that’s a HIPAA problem. So, it’s good to have an encryption add-on to your Gmail. However, it is not strictly necessary for HIPAA compliance; you can be compliant without it. Raffi’s system costs six dollars a month to encrypt his emails. Setting up Google Workspace as Your EHR Raffi created the website https://www.workspaceehr.com/ to help people learn about using Google Workspace as their EHR. He has videos on how to set it up; plus, he has a package where he can set it up for you. EHRs have a payment system, and so far, Google Workspace has not set up that type of system. So, Raffi uses Commission Buddies for credit card processing. Raffi has put in a lot of work to piece together his Google Workspace EHR. That’s why he put all that information on his website to help others use Google Workspace. For more info go to: https://practiceoftherapy.com/tips-fo...