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InDesign • How to Speed Up the Styling Process when Working with Long Book Documents

This is a video I filmed in preparation for a presentation to the Los Angeles InDesign Users Group. In it, I discuss how to utilize InDesign's Book function to combine multiple .INDD documents into a group. Then, I explain several tips and tricks that will increase your efficiency—how to automate running headers, make running headers automatically disappear on title pages, synchronize style changes throughout your whole book, and install a script that removes all unnecessary white space. 0:00 - Intro 0:35 - Start-up Settings 0:50 - Why Use the Book Function? 1:30 - General Styles 2:05 - How to Make a Book Document 2:30 - Add or Subtract INDD Docs 3:20 - Place the Manuscript into the Document 4:23 - Be Familiar with the Manuscript! 4:45 - How to Maintain Bold and Italic Character Styles 5:50 - How to Open Find/Change 6:28 - Clearing Overrides 7:00 - Applying "Body First Paragraph" 8:05 - Applying other Styles 8:50 - How to Reflow Overset Text 9:15 - A Word about Recto/Verso pages and Book Flow 10:08 - Quickly Replace "Normal" with Body by Deleting it 10:50 - Clear Overrides AFTER all Styles have been Applied 11:40 - Automatically Fix Orphans (or single words at the bottom) 12:30 - Create a No Break Character Style 13:40 - Short Code for No Break GREP 14:30 - Automatically Fix Widows (or single lines at the top) 15:30 - Justification Settings to Automate better Tracking 17:30 - Numbers to Use in Justification Settings 18:55 - Use a Script to Remove Unnecessary White Space (Tabs, Double Spaces, Double Carriage Returns) 19:40 - How to Install a Script on a Windows PC Machine 20:35 - How to Get the CleanSpace Script 21:00 - Save As a .JSX file 21:35 - Where to Put the .JSX file 22:37 - The JSX Warning 23:06 - Don't Use Spaces! 23:45 - Using the CleanSpace Script 25:20 - Make a Running Header 26:00 - Automate the Chapter Name in the Running Header 27:59 - Make a Dynamic Text Variable for Running Header 28:40 - Create a New Text Variable 29:10 - Text Variable Settings 30:20 - Insert the Text Variable 31:07 - Automatic Chapter Title Page Style without Extra Parent Pages 32:58 - Use Rule Above and Rule Below to Cover up the Running Header 33:59 - Synchronize your Styles Throughout all Book Documents 35:40 - How to Indicate the Style Source 37:00 - Updating and Synchronizing a Single Paragraph Style 38:35 - Assign [None] Pages to Blanks 39:25 - Save All Documents and Export the Book 40:15 - Reminder About Ending every Doc on a Right-Hand Page 41:10 - Final Review Los Angeles InDesign User Group: https://www.laidug.com Licensed Intro/Outro Music: Lake Michigan by Staffan Carlén. Visit our website at: https://www.BeckysGraphicDesign.com